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You would think that exporting public folders is like exporting a mailbox? Unfortunately, not. Take note that the folder is not mail-enabled by default. You can create them using the Exchange Admin Center or the Exchange Management Shell (EMS). Now that you have a mailbox, you can now proceed to create your public folders.
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In order to use public folders, you need to create the mailbox first.Ĭlick the Plus (+) icon and enter in the following information: One called public folders and public folder mailboxes. If you launch the Exchange Admin Center (EAC) and scroll down the left-hand pane, you can click on “public folders.” So how does the creation process work in Exchange 2013 or later versions? In this example, we are looking at an Exchange 2019 Server. This was brilliant news! Why? Because the mailbox was now part of the database in Exchange that is part of a DAG and offers you high availability, so when you are performing maintenance and failover on your database availability group, the public folders will stay online. When Microsoft released Exchange 2013, one of the major changes was that public folders were now not a database anymore but just a mailbox in Exchange. This can be done from the Exchange Management Console or the Exchange Management Shell. Now that you have created your database, you need to move on to create your public folders. Once that is complete, you can click “Next” and after you have reviewed the configuration summary you can then click on “New.” When it has finished then you can click “Finish.”
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Public folders were designed for an easy way to share content in an organization with multiple users and groups. Before we dive into the technical side of things, let’s take a look at what public folders were used for. Many customers would actually forget they had the public folder database and then it got deleted or corrupted and they ended up with issues when it came time to migrate. The pubic folder database was never part of the database availability group (DAG), so when you did failovers, if the server was part of a DAG, then it would be down for the duration of that maintenance window.
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Essentially, it was just another database you had to manage on Exchange and if you had a standard license you were limited to five databases. In legacy versions, Exchange 2010 as an example, you would create a public folder database that would be stored on one server with no high availability and your public folders would live there.
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Over a number of years, the way Microsoft has handled them has changed. Public folders in Exchange have been around for a very long time.